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Collections Manager - The Strong National Museum of Play

  • July 21, 2022 1:37 PM
    Message # 12856642
    Amelia Whitworth (Administrator)

    Job Location: Rochester, NY

    Job Title: Collections Manager

    Institution: The Strong National Museum of Play

    Institution Website:

    About the Institution: The Strong is one of the largest history museums in the United States and one of the leading museums serving families with highly interactive exhibits and programs. The Strong houses the world’s largest and most comprehensive collection of historical materials related to play.

    Job Description: The Strong owns and cares for the world’s most comprehensive collection of toys, dolls, board games, video games, books, documents, and other historical materials related to play. The collections manager plays an integral role on the curatorial team, closely working with the vice president of collections, the curators, the conservation staff, and the library staff. This includes corresponding with artifact lenders, maintaining records and updating collections databases, preparing loan paperwork and contracts, assisting with the logistics of executing artifact loans, and assisting with ongoing monitoring and maintenance of gallery spaces. As a member of the curatorial team, this position is responsible for a broad variety of tasks that relate to the organization, care, and management of the museum’s collections.

    This position requires a background in collections management, strong studio photography and editing skills, and a high level of diplomacy while interacting with those outside of the museum.

    Essential Duties:

    - Perform work in accordance with best practices and standards, particularly the AAM’s Code of Ethics for Museums.
    - Manage the acquisition process: field, screen, and respond to offers of objects and materials and route to the appropriate collections team member; meet with donors and vendors, in cooperation with the curators; produce the agenda and minutes for the acquisitions team meetings; produce the minutes for the deaccessions team meetings; maintain all collections documentation and donor records; manage shipping and delivery of incoming objects or return of declined materials; assist in the handling and movement of artifacts; and photograph incoming objects.
    - Oversee a variety of professional registration duties in support of collections management and exhibitions, including the development and maintenance of practices and procedures to ensure comprehensive documentation of objects under the museum’s custody.
    - Assist in the creation and maintenance of detailed catalog records for the museum’s permanent collection in the collections database.
    - Research and respond to inquiries about the collection.
    - Exercise discretion and good judgment in dealing with objects, donors, lenders, and other constituents served by the curatorial team.
    - Correspond with lenders, review loan agreements, and obtain insurance certificates as required. Research and coordinate appropriate packing and shipping arrangements for all loans.
    - Supervise or assist with unpacking, repacking, condition reporting, installation, and deinstallation of loaned materials and permanent collection objects.
    - Oversee photography of the collections and, in conjunction with the library and technology teams, the documentation, preservation, access, and distribution of the museum’s curatorial images, including rights management and copyright compliance according to professional standards and best practices. Perform all functions of the digital image process and maintain image databases.
    - Together with the conservation team and curators, organize existing collections storage and establish plans for future storage needs. Ensure that storage spaces are safe from physical and environmental hazards.
    - Assist with the care of the collections through proper object handling, cataloging, numbering, condition reporting, location recording, and the management of regular inventories.
    - Assist with exhibition and artifact installations.
    - Assist with routine maintenance and monitoring of all galleries, including the cleaning of display components, recording of environmental conditions, and assisting with repairs and updates as needed.
    - Participate in planning the collections pages on the museum’s website and in managing the digital sources for object content and images.
    - Assist with organizing, maintaining, and ordering supplies for aspects of collections management and exhibition work.
    - Participate in writing blogs and regularly post authors’ content to the Play Stuff blog and Global Toy News.
    - Train and supervise curatorial interns and volunteers, as assigned.

    Minimum Qualifications:

    - Bachelor's degree in history, museum studies, humanities, or related field.
    - Two years’ experience in collection management or museum registration.
    - Experience handling objects with care, cataloging artifacts, writing artifact descriptions, and working in collections databases.
    - Thorough understanding of history museum standards and protocols.
    - Proven ability to be extremely accurate and organized.
    - Excellent communication and follow up skills, a high degree of diplomacy and maturity, and the ability to balance empathy and objectivity.
    - Strong studio photography skills and working knowledge of image editing in Photoshop.
    -  Ability to multi-task and work with competing deadlines and varying priorities while avoiding workflow bottlenecks.
    - A high degree of comfort and proficiency with computer technology and software, especially Microsoft Office.
    - These qualifications are considered a plus:
          - Professional experience at a museum of similar size.
          - Experience independently overseeing artifact shipping arrangements.
          - Master’s degree in related field.
    - Must consent to and pass a drug screen and criminal background check as conditions of employment.

    This Position is: In-Person

    Position Type: Full-Time

    Salary range: $42,000-$60,000

    Benefits: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid time off, Contribution to Retirement Plan, Short- and long-term disability insurance; accident insurance; specified disease insurance; admissions benefit

    How to Apply:

    Job Closing Date: 8/19/2022

The Museum Association of New York helps shape a better future for museums and museum professionals by uplifting best practices and building organizational capacity through advocacy, training, and networking opportunities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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