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Community Engagement Manager - Planting Fields Foundation

  • July 20, 2022 9:21 AM
    Message # 12854918
    Amelia Whitworth (Administrator)

    Job Location: 1395 Planting Fields Road, Oyster Bay, NY 11771

    Job Title: Community Engagement Manager 

    Institution: Planting Fields Foundation


    About the Institution: Planting Fields Foundation strives to preserve and make relevant to all audiences the heritage of Planting Fields, an early 20th century 409-acre estate, designed as an integrated composition of the built and natural world. Founded in 1952 by William R. Coe, the Foundation is a not-for-profit public educational foundation chartered by the New York State Board of Regents and tax exempt under the status for a 501C3 organization. Located in Oyster Bay, New York and originally landscaped by the Olmsted Brothers of Brookline, Massachusetts, the Arboretum grounds feature 409 acres of greenhouses, rolling lawns, formal gardens, woodland paths and outstanding plant collections. The original historic estate buildings remain intact including Coe Hall, a 65-room Tudor Revival mansion designed by Walker & Gillette. The interior of the house is a showcase of artistry and craftsmanship and features a distinctly American aesthetic through original ironwork commissions by Samuel Yellin and murals painted by artists Robert Winthrop Chanler and Everett Shinn. Planting Fields is included in the National Register of Historic Places. Learn more at 

    Job Description: Planting Fields Foundation is seeking a Community Engagement Manager to work collaboratively with all departments to create and implement a public program plan that connects expansive publics with Planting Fields. Responsible for conceptualizing, developing, organizing, supporting, and facilitating public programs as an integral component and expression of the Foundations mission.  This position reports to the Director of Stewardship and Events.

    Top 3 objectives

    Collaborate, plan, organize, manage, and coordinate public programs.
    Interface with curators, educators, visitor services, special events, and facilities staff for the successful implementation of programming.
    Develop and implement public programming strategy that continues to expand the Foundation as a hub and resource for local communities while connecting to field wide and international dialogue, inquiry, and practice.

    Duties + Responsibilities

    Assist with planning and coordination of programs and their activities for all annual festivals, wellness events, workshops, lectures, concerts, conferences, and exhibitions
    Monitor implementation of program policies and practices
    Work to keep programs on schedule, within stated budgets and functioning smoothly
    Support program growth and development as necessary
    Coordinate program communications
    Build and maintain event timelines, logistics, run of show and track contractual obligations
    Coordinate all event load in, setup, execution, load out, and breakdown for all public program's initiatives
    Prepares and negotiates contracts, oversee payments, insurance forms, and maintain program budget
    Assist with Planting Fields fundraising signature events, including the spring gala, golf outing and year end gala as well as cultivation receptions, dinner, and tours
    Assist with commercial film and photo shoot rentals
    Maintain internal programming calendar
    Onsite event manager, responsible for executing all aspects of program coordination with staff, vendors, and performers activities successfully and safely

    Qualifications + Requirements

    Bachelor’s degree from an accredited college or university
    Minimum of seven (7) years of increasing experience and responsibility
    Experience successfully managing multiple projects with competing priorities from concept development to implementation and evaluation
    Excellent quantitative, analytical skills with deep attention to detail while keeping the “bigger picture” in mind
    Excellent organizational and time management skills with proven ability to meet deadlines
    Solid MS Office skills and the ability to learn and use relevant software
    Excellent interpersonal, rapport-building and communication skills to interact successfully with all levels of staff, leadership, vendors and other external contacts including potential guests/clients
    Demonstrated capacity to work effectively with highly diverse personalities and styles across the entire organization to maximize positive outcomes
    Demonstrated leadership, diplomacy, and negotiation skills to effectively provide support and direction  to a wide variety of stakeholders
    Working knowledge of event planning
    Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude
    Ability to work both independently and in cooperation with others
    Ability to provide direction and support to employees and vendors
    Ability to apply soft skills of communication, patience and trust
    Proven problem solver and decision maker

    This Position is: In-Person

    Position Type: Full-Time

    Salary range: $50,000 - $60,000

    Benefits: Health Insurance, Dental Insurance, Paid time off, Life Insurance, Retirement plan contribution

    How to Apply: Lilly McGurk at

    Last modified: July 20, 2022 2:48 PM | Amelia Whitworth (Administrator)

The Museum Association of New York helps shape a better future for museums and museum professionals by uplifting best practices and building organizational capacity through advocacy, training, and networking opportunities.

Museum Association of New York is a 501 (c) 3 nonprofit organization. 

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